The Office: Types and Functions of An Office

Types of Office

Basically there are two types of office and they are:

1. Big or large office
2. Small office

BIG OR LARGE OFFICE: this is a large building partitioned into small offices.

SMALL OFFICE: This could just be a single room with a table, telephone and in some cases, fax machine and a computer.

An office is usually at the centre of every organization, it serves as the life wire of the organization

EVALUATION

1. List and explain the types of office you know
2. Write a short note on an office

Functions of an Office

The functions of an office may be different from one office to another, but most functions performed by an office are as follows;

1. Receiving Information: An office receives information from within and outside the organisation using correspondence, e.g letters, faxes, E-mail, e.t.c.
2. Telephones calls
3. Personal contacts
4. Recording Information: A piece of information received by an office by means mentioned above is recorded and filed away for use when the needs arises.
5. Arranging Information: Information recorded is distributed to various sections and departments that need it.

EVALUATION

1. a Define an office
2. Explain in one paragraph each:
3. Big office ii. Small office

WEEKEND ASSIGNMENT

1. A place where clerical work is done is called a/an office    b. department
2. firm d. organization
3. A single room with a table, telephone, fax machine, computer is called big office    b. small office     c. large office     d. complex office
4. A building that is partitioned into small office is called small office    b. large office      c. partitioned office     d. building
5. The means through which information is received in an office are as follows except letter    b. fax    c. e-mail    d. running
6. The following except _______ are the function of an office receiving information    b. arranging information    c. recording information    d. scattering information

THEORY QUESTION

1. Mention seven (7) functions of an office
2. Explain two functions of the above

Revision/ Evaluation Questions

1. What is an office?
2. Describe clerical works with three examples
3. Mention the types of office that you know
4. State three means of receiving  information in an office
5. Give an example each for the types of an office that you know.

 

See also

INTRODUCTION TO BUSINESS STUDIES

CORRECT SPACING AND PUNCTUATION MARKS

BASIC SERVICES

HOME ROW KEYS

CORRECT KEYBOARDING TECHNIQUES