Skip to content

Essay Writing (Formal Letters): Letters of Complaints

    Remember that formal letters are letters to offices rather than persons, and so are regarded as impersonal letters. As such, they should neither contain personal greetings nor discussion of personal affairs. They include.

    1. Letters to offices and business houses
    • Applying for jobs.
    • Making requests.
    • Replying to official letters
    • Complaining about a faulty product etc.
    • Placing orders for books, shoes etc.
    1. Invitations, notices, memos, advertisement, circulars
    2. Letters to institutions asking for admission, permission or making complaints
    3. Letters to editors of newspapers, magazines etc. on topics of public interest

    The focus here is letters of complaints. These are letters written to address issues that displease the writer and for which he or she would like to express himself.

    • The opening paragraph, contain expressions, like …
    • I regret to inform you that …
    • I feel sad to inform you that ….
    • The closing paragraph contains expressions such as:
    • I look forward to an early reply
    • I expect an urgent action from you.
    • The tone of a letter of complaint should be serious but not rude. Use ‘shall’ and ‘will’ to show strong request, rather than the polite ‘should’ and ‘would’. If you are rude, the recipient may take offence and if you are too polite or soft, the recipient may not take you seriously. You must strike a balance between the two.
    • The topic given will specify what should be the content of the letter. The topic should be understood instructions obeyed. It should not be filled with irrelevance in an attempt to make it voluminous.

    Sample Question.

    Write a letter to the General Manager of a book shop, complaining about some shortcomings of a branch located in your neighbourhood. It should be about 400 words long.

    Guidelines

    • Start with the format for formal letters

    5, Oba Akran Road,

    P.O Box 1008,

    Ikeja,

    Lagos.

    12th June, 2016.

    The General Manager,

    CMB Bookshop,

    Ikeja.

    Dear Sir,

    • Write the heading:

    COMPLAINTS ABOUT THE SHORTCOMINGS OF THE CMB BOOKSHOP IN MY AREA.

    • Start with the acceptable expression for letters of complaints:

    I feel sad to inform you that …………………………..

    • Give your complaints against the branch e.g. poor services rendered by the staff, exhorbitant prices, refusal to change damaged books, inadequate stock etc.
    • Point out the effect these shortcoming can have on the set-up.
    • Conclude with the acceptable expression for letters of complaint already discussed:

    I expect and urgent action from you.

    • End with format for formal letters:

    Yours faithfully,

    Evans Peter

    EVALUATION

    Use the outline above to write a full length essay.

    1. Sentence Types According to Function

    Sentences are classified, according to their functions, as:

    1. Declarative
    2. Interrogative
    3. Imperative
    1. Declarative Sentences (Statements)

    A declarative sentence expresses a statement or declaration and usually end with a full stop.

    Examples:        (i) She suggested we go by bus.

    (ii) The high men took away the money she had.

    1. Interrogative Sentences (Questions)

    They are used to ask questions.

    Example:         Do you want some oranges?

    Can you solve the problem

    Where do you live?

    • Imperative Sentences.

    These are sentences used when we want to make people do something. Imperatives range from polite requests to sharp orders (or commands). Imperatives are also used to give instructions, directions and make suggestions.

    Example:         Would you be kind enough to dust the shelves?

    Do you mind dusting the shelves.

    Can you please dust the shelves – polite request

    Dust the shelves!

    Stop !                           Sharp orders.

    Leave now

    1. Exclamatory Sentence

    They convey different feelings or emotions of love, surprise, anger, hatred. Etc.

    Example:         Whoops! I almost smashed the car.

    Ugh! How can you drink that.

    EVALUATION

    Identify the sentence type contained in each of the sentences below

    1. Have you been studying hard for your examination?
    2. What an elegant look you have!
    3. Our country has great economic potentials.
    4. Get out of my room!
    5. Speech Work: Diphthongs.

    A diphthongs is a double quality vowel. It starts with one quality and ends with another. However, it still function as one vowel. There are eight diphthongs in English and their phonetic symbols indicate the initial and final vowels represented in the articulation.

    Diphthongs are generally classified into two groups, taking into consideration the direction of the movement in their production. Thus, there are closing diphthongs –/ eI, ai, Ͻi, ǝƱ, aƱ / and centering diphthongs /Iǝ, eǝ, Ʊǝ /. The closing diphthongs involve gliding movement towards the close region / I, Ʊ/ the centering diphthong on the other hand, are produced with the movement of the tongue towards / ǝ / which is a central vowel.

    Sound Letters Keywords
    / eI / ei eight, weight, vein, freight
    a..e bake, fake, waste, hate
    ai maid, train, brain, laid
    ey they, prey
    ea break, greate
    ay pray, play, may, stray
    ol cold, fold
    / ǝƱ/ o Go, no, so, old
    oe toe, hoe, foe,
    oa goat, toast, boat, loaf, toad.
    ow sow, grow, throw, low, borrow
    ew sew, shew
    ou dough, soul, though, although
    / ai / i hide, tide, bite, site, mind,
    uy buy, guy
    ye bye, dye
    ie tie, pie, tie, tries,
    igh high, thigh, right, sight, plight
    ei height
    hy..e rhyme, thyme
    / aƱ/ ow bow, cow, vow, allow
    ou out, about, shout, bout, vouch
    ough plough, drought, bough
    oun bound, round, found
    / Ͻi / oi oil, boil, toil, coil, soil
    oy boy, toy, joy, coy, ploy, employ
    / Iǝ / ere here, mere, sincere
    ear clear, fear, sear, rear, dear, near, hear, gear
    eer beer, cheer, deer, steer, peer
    eir Weird
    ea idea, area
    oe theory
    o hero, period
    iou curious, serious, savior
    ier pierce, fierce, tier, plier
    / eǝ / are share, care, spare, rare, dare
    air fair, air, pair, hair, stairs
    ear tear, bear, wear, pear
    eir their, heir
    ere there, where
    ae Aeroplane
    /Ʊǝ / ure cure, pure, sure, lure, endure
    our your, tour,
    oor poor, moor, boor
    ue

    EVALUATION

    From the words lettered A – D, choose the word that has the SAME VOWEL SOUND as the one represented by the letter(s) underlined.

    1. sew soothe         B. new             C. soar             D. know
    2. they there           B. day             C. eye              D. key
    3. high ghost          B. low             C. hit               D. buy
    4. oil buoy           B. bay              C. toll              D. tortoise
    5. cheer chair           B. ear               C. check          D. cheat

     

    1. Summary – How to Answer Summary Question; African Mud Sculpture, pg. 234, Effective English.

    Always have these points at the back of your mind before answering summary question

    1. Read the passage carefully.
    2. Determine intention of the writer by resigning the key problems in the passage.
    3. Do not exceed the required number of sentences.
    4. Provide your answer in good sentences bearing in mind sentence structure.
    5. Avoid lifting and unnecessary repetition.

    The passage reveals that the brass figures of Benin are well known African art. These figures are crafted by men with high skills

    EVALUATION

    Read the passage and answer related questions.

    GENERAL EVALUATION/REVISONAL QUESTIONS

    1. Identify the figures of speech present in the following expressions.
    2. Life is a stage.
    3. People say women are necessary evil
    4. My driver’s children are pigs.
    5. Dan Musa can drink a whole brewery day.
    6. Dolapo sings like a nightingale.
    7. What are the basic features of a formal letter.

    WEEKEND ASSIGNMENT

    Section A

    Instruction: Choose the word that best completes each of the following sentences.

    1. The visitors expressed appreciation for the __________ shown to them during their stay. condemnation    B. pretence    C. hospitality
    2. The principal ________ the students for performing brilliantly in the examination condoned   B. commended     C. admonished
    3. The judge ________ her to two year improvement pronounced    B. sentenced   C. tried
    4. Alinco is generally _________ as the most experienced mason in town. recommended   B. recognized     C. informed
    5. The board of Directors is discussing how the company can be run more _________________ effeminately    B. efficiently     C. effortlessly

    See also

    Structure – Punctuation Marks; Comma, Semicolon, Question Mark and Colon

    REVISION OF LAST TERM’S EXAMINATION

    SATELLITE REMOTE SENSING

    Review of Tenses

    Vowel and the Consonants

    Leave a Reply

    Your email address will not be published. Required fields are marked *

    Get Fully Funded Scholarships

    Free Visa, Free Scholarship Abroad

               Click Here to Apply

    Index